ID Requirements

In order to meet the high standard of Notarial Acts, the Notary is required to obtain proof (to his discretion and satisfaction), of identity, any represented legal capacity and authority, the clients understanding of documentation, interpretation/or translation into or from other languages, the effectiveness of documentation, validity, signature and witnessing, observance of required formalities both in England and abroad, and the requirements of the Foreign and Commonwealth Office and/or any relevant consular or similar authorities.

Following the implementation of the Money Laundering Regulations 2003, notaries are now obliged to keep sufficient evidence on their files of the identity and the address of all their clients before they undertake any work.

In the case of individuals, proof may be required, with the production of appropriate certificates where applicable, of birth, baptism, marriage, divorce, deed poll on change of name, or statutory declaration. Identification of individuals will be required.

Each person whose signature they are to certify must provide one of the following original identification documents at the time of the appointment.

  • Passport
  • Driving licence (with photo card)
  • National identity card (EEA state members)
  • An armed forces pass (with photo and signature)
  • Firearms licence (with photo and signature)
  • Other government issue ID (with photo and signature)
  • Residence permit
  • Benefit book or original notification letter from Benefits Agency

In addition, they require proof of residence, which can be one of the following original documents:

  • Bank statement or letter from the bank
  • Utility bill or council tax bill (not mobile phone bill)
  • Tenancy agreement or Housing Association rent card
  • Inland revenue tax demand or self-assessment statement

In the case of companies:

Details of the directors/shareholders/person with significant control and their proof of identification and the proof of their address information required, depending on the circumstances and service required, should be discussed in advance with the Notary. Notarial attendance at a company board meeting may be required in some cases, which may be arranged at our/your offices if required and will charge additionally for such service.

Company searches may be required in support or proof of certain corporate acts. It is required that these are obtained directly from Companies House by the Notary, at the cost of the client. Time should be allowed to obtain these in advance of any personal attendance.